Last updated: January 15, 2026
1.1 Introduction This Privacy Policy explains how PoetikAI (“PoetikAI”, “we”, “us”, or “our”) collects, uses, processes, and protects personal data when you access or use the PoetikAI platform, including its website, applications, and related services (collectively, the “Service”). PoetikAI is an AI-powered script analysis platform. The protection of your personal data and creative content is a core principle of the Service. We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR” or “DSGVO”) and applicable German data protection laws. This Privacy Policy is intended to provide transparent information about: - What types of personal data we process; - For what purposes and on what legal basis such data is processed; - How scripts and uploaded content are handled; - Your rights as a data subject under the GDPR; - How you can contact us regarding data protection matters. 1.2 Scope of Application This Privacy Policy applies to all processing of personal data carried out in connection with: - Visits to the PoetikAI website; - Registration for and use of the PoetikAI platform; - Uploading scripts or other content for AI-based analysis; - Communication with PoetikAI, including support requests and inquiries. It applies to all users of the Service (“Users”), regardless of whether they are registered or unregistered, and to all processing activities performed automatically or manually in the course of providing the Service. 1.3 Relationship to Other Documents This Privacy Policy complements the PoetikAI General Terms & Conditions. In the event of any inconsistency between this Privacy Policy and the General Terms & Conditions, this Privacy Policy shall prevail with respect to personal data processing. Specific information regarding script uploads, automated AI processing, and user consent may also be provided in additional notices or disclosures referenced by the Service. 1.4 Territorial Scope The Service is operated from Germany. This Privacy Policy applies primarily to data subjects located in the European Economic Area (EEA). However, PoetikAI applies the principles of the GDPR to all users, regardless of their place of residence, to ensure a consistent and high level of data protection. 1.5 Changes to This Privacy Policy PoetikAI reserves the right to update or amend this Privacy Policy from time to time to reflect legal requirements, technical developments, or changes to the Service. The current version will always be available on the platform, with the date of the latest update indicated at the top of this document. Continued use of the Service after an updated Privacy Policy has been published constitutes acknowledgement of the revised policy, to the extent permitted by applicable law.
For the purposes of this Privacy Policy, the following definitions shall apply: - “PoetikAI” / “we” / “us” / “our” Refers to the PoetikAI platform, including its website, applications, and related services operated under the name PoetikAI. - “User” / “you” / “your” Refers to any individual who accesses, registers for, or uses the PoetikAI platform, whether as a registered or unregistered user. - “Personal Data” Means any information relating to an identified or identifiable natural person, as defined under Article 4(1) of the General Data Protection Regulation (GDPR). This may include, but is not limited to, name, email address, account data, payment information, IP address, and usage data. - “Usage Data” Refers to data collected automatically when using the Service, including but not limited to IP address, browser type, device information, pages visited, timestamps, interaction patterns, and technical diagnostic data. - “Data Controller” Refers to the natural or legal person who determines the purposes and means of the processing of Personal Data. For the purposes of this Privacy Policy, PoetikAI acts as the Data Controller unless otherwise stated. - “Script” / “User Content” Refers to any screenplay, script, text, or written material uploaded or submitted by the User to the PoetikAI platform for the purpose of automated analysis. - “Processing” Means any operation or set of operations performed on Personal Data, whether or not by automated means, such as collection, storage, use, transmission, analysis, or deletion, in accordance with Article 4(2) GDPR. - “AI” / “Artificial Intelligence” Refers to automated computational systems and machine-learning models used by PoetikAI to process textual input and generate analytical outputs based on statistical, linguistic, structural, and narrative patterns. - “Analysis” / “AI Analysis” Refers to the fully automated processing and evaluation of User Content by AI systems for the purpose of generating analytical feedback. Analysis does not involve human review, editorial judgment, or manual assessment unless explicitly stated otherwise. - “Service” Refers collectively to all features, tools, functionalities, and services provided by PoetikAI, whether free or paid. - “Third-Party Service Providers” Refers to external technical, hosting, payment, or AI infrastructure providers engaged by PoetikAI solely to enable the operation and delivery of the Service. - “Cookies” Refers to small text files stored on a User’s device (computer, mobile device, or tablet) when visiting the platform, used to enable basic functionality, improve user experience, analyze usage patterns, and support security-related features. - “GDPR” Refers to the General Data Protection Regulation (EU) 2016/679.
PoetikAI collects different types of data for various purposes in order to provide, operate, and improve the Service, while complying with applicable data protection laws. 3.1. Personal Data While using the Service, Users may be asked to provide certain personally identifiable information that can be used to contact or identify them. Personal Data may include, but is not limited to: - Email address - Name or username (if provided) - Account credentials - Billing and payment-related information (processed via secure third-party payment providers) - Communication data (such as messages sent via contact forms or support emails) PoetikAI does not require Users to provide more Personal Data than is reasonably necessary to use the Service. 3.2. Script and Content Data When Users upload scripts or written materials for analysis, such content is processed exclusively for the purpose of providing automated AI-based analysis. Uploaded scripts may contain personal or creative information at the User’s discretion. PoetikAI does not intentionally collect sensitive personal data through script uploads. Users are advised not to include unnecessary personal data within scripts unless required for their creative content. Script and content data is processed automatically and is not reviewed by humans as part of normal Service operations. 3.3. Usage Data PoetikAI may collect Usage Data automatically when Users access or interact with the Service. Usage Data may include: - Internet Protocol (IP) address - Browser type and version - Device type and operating system - Pages visited and features used - Time and date of access - Session duration and interaction patterns - Diagnostic and performance data Usage Data is used to ensure platform functionality, security, performance optimization, and general service improvement. 3.4. Cookies and Tracking Technologies PoetikAI uses cookies and similar tracking technologies to operate and improve the Service. Cookies may be used for: - Essential platform functionality - User authentication and session management - Security and fraud prevention - Analytical and performance measurement purposes Users can control or disable cookies through their browser settings. Further details are provided in the Cookies section of this Privacy Policy. 3.5. Payment and Transaction Data For paid features, PoetikAI may collect information necessary to process payments. Payment data is handled securely by third-party payment service providers and may include: - Transaction identifiers - Payment status and history - Billing country or region PoetikAI does not store full payment card details on its own servers. 3.6. Communications Data If Users contact PoetikAI via email or other communication channels, PoetikAI may collect and store: - The content of the communication - Contact details provided by the User - Metadata related to the communication (such as timestamps) Such data is used solely for responding to inquiries, providing support, and maintaining service-related correspondence.
PoetikAI processes personal data only where there is a lawful basis under Article 6 of the General Data Protection Regulation (GDPR) and solely for specified, explicit, and legitimate purposes. 4.1. Performance of a Contract (Art. 6(1)(b) GDPR) PoetikAI processes personal data where such processing is necessary for the performance of a contract or in order to take steps at the request of the User prior to entering into a contract. This includes, in particular: - Creating and managing user accounts - Providing access to the Service and its features - Processing uploaded scripts for automated analysis - Generating and delivering analysis results - Managing subscriptions, credits, and payments Without this processing, PoetikAI would not be able to provide the core functionality of the Service. 4.2. Legitimate Interests (Art. 6(1)(f) GDPR) PoetikAI may process personal data where such processing is necessary for the purposes of legitimate interests pursued by PoetikAI, provided that such interests are not overridden by the fundamental rights and freedoms of the User. Legitimate interests include: - Ensuring the security and technical stability of the platform - Preventing fraud, misuse, or unauthorized access - Improving the performance, usability, and reliability of the Service - Analyzing aggregated usage patterns to enhance platform functionality - Defending against legal claims or enforcing contractual rights PoetikAI carefully balances its legitimate interests against Users’ privacy rights and applies data minimization and security measures to reduce impact. 4.3. User Consent (Art. 6(1)(a) GDPR) In certain cases, PoetikAI processes personal data based on the User’s explicit consent. This may include, but is not limited to: - Optional communications or newsletters - Non-essential cookies or tracking technologies - Voluntary participation in feedback, surveys, or beta features Where processing is based on consent, Users may withdraw their consent at any time without affecting the lawfulness of processing carried out prior to withdrawal. 4.4. Legal Obligations (Art. 6(1)(c) GDPR) PoetikAI may process personal data where such processing is necessary to comply with a legal obligation to which it is subject. This includes, for example: - Compliance with tax, accounting, or regulatory requirements - Responding to lawful requests from public authorities or courts - Fulfilling data protection obligations under applicable law 4.5. No Automated Decision-Making with Legal Effect PoetikAI does not engage in automated decision-making, including profiling, that produces legal effects concerning Users or similarly significantly affects them within the meaning of Article 22 GDPR. AI-based analysis provided by the Service is informational and creative in nature and does not result in binding decisions, eligibility determinations, or legal consequences.
5.1. General Retention Principles PoetikAI retains personal data only for as long as necessary to fulfill the purposes for which it was collected, including the provision, operation, and improvement of the Service, compliance with legal obligations, and resolution of disputes. Data retention is guided by the principles of data minimization and storage limitation under the GDPR. 5.2. Account and Personal Data Personal data associated with a User account (such as email address, account credentials, and billing-related information) is retained for the duration of the active account. Upon account deletion or termination, such data will be deleted or anonymized within a reasonable period, unless retention is required to comply with legal, tax, or accounting obligations. 5.3. Scripts and Uploaded Content Scripts and other content uploaded by Users are retained only for the time necessary to perform the requested AI-based analysis and to make the analysis results available to the User. PoetikAI does not intentionally store permanent copies of uploaded scripts beyond the analysis process, except where temporary retention is required for technical operation, user access, or error recovery. 5.4. Analysis Reports Analysis reports generated by the Service may remain accessible within the User’s account until they are deleted by the User or the account is terminated. Users may delete analysis reports at any time through the platform interface. Once deleted, PoetikAI will no longer retain accessible copies of such reports. 5.5. Usage Data Technical and usage-related data (such as access logs, device information, or interaction data) may be retained for a limited period to ensure platform security, prevent abuse, diagnose technical issues, and improve the Service. Where possible, such data is aggregated or anonymized. 5.6. Legal and Regulatory Retention In certain cases, PoetikAI may be required to retain specific data for longer periods to comply with applicable legal, regulatory, or contractual obligations. In such cases, data will be retained only to the extent and for the duration required by law. 5.7. Third-Party Infrastructure Where data is processed via third-party technical or AI infrastructure providers, retention periods may be influenced by their systems and compliance requirements. PoetikAI takes reasonable steps to ensure that such providers adhere to GDPR-compliant retention and deletion practices.
6.1. Use of Third-Party Processors To operate and deliver the PoetikAI Service, we rely on carefully selected third-party service providers (“Processors”) who perform certain technical, infrastructure, and AI-related functions on our behalf. These may include, but are not limited to, providers of cloud hosting, AI processing infrastructure, analytics, authentication, and payment services. All third-party Processors are engaged under contractual agreements that require them to process personal data solely in accordance with PoetikAI’s instructions and applicable data protection laws. 6.2. AI Infrastructure Providers Scripts and related content uploaded by Users may be transmitted to third-party AI infrastructure providers for the sole purpose of performing automated analysis. Such providers do not receive ownership rights over User Content and are not authorized to use scripts or personal data for advertising, resale, or independent purposes unrelated to the execution of the Service. PoetikAI does not permit third-party AI providers to perform human review of User scripts as part of standard Service operation. 6.3. International Data Transfers Some third-party Processors may be located outside the European Union or the European Economic Area (EEA). In such cases, personal data may be transferred to countries that do not provide an equivalent level of data protection as defined by the GDPR. Where international data transfers occur, PoetikAI ensures that appropriate safeguards are in place, such as: - Transfers to countries recognized by the European Commission as providing an adequate level of data protection; or - The use of Standard Contractual Clauses (SCCs) approved by the European Commission; or - Other lawful transfer mechanisms permitted under the GDPR. 6.4. Data Minimization and Purpose Limitation When transferring data to third-party Processors, PoetikAI ensures that only the minimum amount of data necessary to perform the requested service is shared. Data is transferred strictly for defined and limited purposes related to the operation of the Service. 6.5. Security Measures Third-party Processors are required to implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. While PoetikAI takes reasonable steps to select and monitor its Processors, Users acknowledge that absolute control over external systems is not technically possible. 6.6. Liability and Responsibility PoetikAI remains responsible for the lawful processing of personal data under applicable data protection laws, even where processing is carried out by third-party Processors on its behalf. However, PoetikAI shall not be held liable for processing activities that occur outside its reasonable control or in violation of contractual obligations by third-party providers, to the extent permitted by law.
7.1. Overview of User Rights Under the General Data Protection Regulation (GDPR), Users have certain rights regarding their personal data. PoetikAI is committed to respecting and facilitating the exercise of these rights in accordance with applicable law. 7.2. Right of Access (Art. 15 GDPR) Users have the right to request confirmation as to whether personal data concerning them is being processed and, if so, to access such data. This includes information about: - The categories of personal data processed; - The purposes of processing; - The recipients or categories of recipients of the data; - The expected retention period. 7.3. Right to Rectification (Art. 16 GDPR) Users have the right to request the correction of inaccurate or incomplete personal data without undue delay. 7.4. Right to Erasure – “Right to be Forgotten” (Art. 17 GDPR) Users may request the deletion of their personal data where: - The data is no longer necessary for the purposes for which it was collected; - Consent has been withdrawn and no other legal basis applies; - The data has been unlawfully processed. This right may be subject to legal retention obligations or other lawful exceptions. 7.5. Right to Restriction of Processing (Art. 18 GDPR) Users have the right to request the restriction of processing of their personal data under certain conditions, such as when the accuracy of the data is contested or processing is unlawful but deletion is opposed. 7.6. Right to Data Portability (Art. 20 GDPR) Where applicable, Users have the right to receive their personal data in a structured, commonly used, and machine-readable format, and to transmit that data to another controller without hindrance. 7.7. Right to Object (Art. 21 GDPR) Users have the right to object, at any time, to the processing of personal data based on legitimate interests. Where personal data is processed for direct marketing purposes, Users have an absolute right to object to such processing. 7.8. Right to Withdraw Consent (Art. 7(3) GDPR) Where processing is based on User consent, Users may withdraw their consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out prior to the withdrawal. 7.9. Automated Decision-Making and Profiling (Art. 22 GDPR) PoetikAI does not engage in automated decision-making or profiling that produces legal or similarly significant effects on Users within the meaning of Article 22 GDPR. AI-based analysis provided by PoetikAI is intended for informational and creative support purposes only and does not result in legally binding or consequential decisions. 7.10. Exercising Your Rights Users may exercise their GDPR rights by contacting PoetikAI using the contact details provided in this Privacy Policy. PoetikAI will respond to requests without undue delay and in any event within the time limits prescribed by applicable law. 7.11. Right to Lodge a Complaint Users have the right to lodge a complaint with a competent data protection supervisory authority, in particular in the EU Member State of their habitual residence, place of work, or place of the alleged infringement, if they believe that the processing of their personal data violates the GDPR.
8.1. Overview PoetikAI uses cookies and similar tracking technologies to improve the functionality of the platform, enhance user experience, and provide analytics on platform usage. These technologies help us understand how users interact with the Service, identify errors, and optimize content and features. 8.2. Types of Cookies and Tracking Technologies The platform may use the following categories of cookies and tracking technologies: - Strictly Necessary Cookies: Required for basic operation of the platform (e.g., session management, authentication). - Performance & Analytics Cookies: Collect anonymous information on platform usage, page visits, and performance metrics. - Functionality Cookies: Remember user preferences, settings, and account choices. - Targeting & Advertising Cookies: PoetikAI currently does not use advertising or marketing cookies and does not share user data with advertisers. Third-Party Tracking Technologies: May include scripts, pixels, or analytics services operated by third parties to provide certain functionalities or insights. 8.3. Consent and Control Where required by law, cookies and similar technologies are used only with the User’s consent, which can be managed via browser settings or consent tools provided on the platform. Users may manage, disable, or delete cookies via their browser settings or through any consent management tools provided on the platform. Disabling certain cookies may affect the functionality of some features of the Service. 8.4. Data Collected via Cookies and Tracking Technologies Cookies and tracking technologies may collect: - Device information (e.g., IP address, browser type, operating system) - Usage data (e.g., pages visited, clicks, session duration) - Preferences and settings (e.g., language selection, display options) No personally identifiable information (PII) is collected through strictly necessary cookies. Analytics and functional cookies may involve anonymized or pseudonymized data. 8.5. Purpose of Processing Data collected via cookies and tracking technologies is processed to: - Ensure proper functioning of the platform - Analyze usage patterns and improve features - Maintain security and prevent fraudulent activity - Provide personalized experiences in line with user preferences 8.6. Third-Party Services PoetikAI may integrate third-party services for analytics, technical support, or platform performance monitoring. These third parties act as data processors under our instructions and are obligated to comply with applicable data protection laws, including GDPR/DSGVO. 8.7. Retention and Deletion Cookies and similar tracking technologies are stored for the duration required to fulfill their intended purpose. Users can delete cookies at any time via browser settings. Temporary session cookies are automatically deleted at the end of each session. 8.8. Changes to this Cookies & Tracking Policy PoetikAI may update this policy to reflect changes in technology, regulations, or Service practices. Users are encouraged to review this section periodically. Continued use of the platform constitutes acceptance of any updated policies.
9.1. Data Controller For the purposes of applicable data protection laws, including the General Data Protection Regulation (GDPR / DSGVO), the Data Controller responsible for the processing of personal data on the PoetikAI platform is: Yasin Semiz Address: Mittelstraße 7, 28203, Bremen, Germany Email: [email protected] The Data Controller determines the purposes and means of processing personal data collected through the PoetikAI platform and its related services in accordance with this Privacy Policy. 9.2. Contact for Data Protection Inquiries For any questions, requests, or concerns regarding the processing of personal data, including the exercise of data subject rights under the GDPR, Users may contact the Data Controller at: Email: [email protected] 9.3. Data Protection Officer No Data Protection Officer has been appointed, as this is not required under applicable data protection laws.
The PoetikAI platform is not intended for use by individuals under the age of 18. We do not knowingly collect or process personal data from children. If you are a parent or legal guardian and believe that a minor has provided personal data to us without your consent, please contact us at [email protected]. Upon becoming aware of such data, we will take reasonable steps to delete it promptly.
Our Service may contain links to third-party websites or services that are not operated or controlled by PoetikAI. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy and Terms & Conditions of every site you visit. PoetikAI has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third-party websites or services. Accessing such links is done at your own risk.
If you have any questions, concerns, or requests regarding this Privacy Policy or the processing of your personal data, please contact us: By email: [email protected] By visiting this page on our website: https://poetikai.com/contact
For questions: [email protected]